Terms and Conditions for the 17th World Congress of International Federation of Automatic Control, July 6-11, 2008

1. TERMS OF REFERENCES

a. The term `Exhibitor' shall include all employees, personnel and agents of any company, partnership, firm or individual to whom space has been allocated for the purpose of exhibiting.

b. The term `Exhibition' shall mean the 17th World Congress of International Federation of Automatic Control (IFAC WC 2008).

c. The term 'Organizer' shall mean the Organizing Committee of the 17th World Congress of International Federation of Automatic Control.

2. APPLICATION FOR PARTICIPATION

a. All applications for participation shall be made on the application form on the IFAC WC 2008 website, which shall be submitted to the Organizer.

b. The contract shall be established when the exhibitor submits the application form and pays the Organizer 50% of the participation fee.

3. ALLOCATION OF EXHIBIT SPACE    

a. The Organizer shall allocate space in accordance with the nature of the exhibits or in the manner the Organizer deems fit.

b. The Organizer shall reserve the right to change the space allotment for the exhibitor at any time prior to the build-up of the exhibition. If any exceptional circumstances demand, such changes shall be at the discretion of the Organizer and the exhibitor shall have no claim for compensation as a result of the changes.

4. USE OF EXHIBIT SPACE

a. Exhibitors are bound to exhibit the announced products and to manage the exhibits with competent personnel during the open hours of the exhibition.

b. All exhibits must accord with the description on the application form, and be related to the theme of the exhibition. Direct sales without permission of the Organizer are prohibited. If the exhibitor violates the above-mentioned rules, the Organizer can remove the exhibits or order the dismantling of the booth.

c. Exhibitors may not sublet the space allotted to them to a third party either wholly or in part without the written consent of the Organizer.

d. Modifications including decoration such as painting the floor, ceiling and pillars, will not be permitted, and the exhibitor shall compensate for any consequent damages to the exhibition.

e. The Organizer cannot guarantee exhibitors against loss or damage of any kind but will endeavor to protect exhibitors by providing standard security protection. The exhibit hall will be locked during non-exhibiting hours.

f. All services, such as furniture, internet connection, labor, shipping, cleaning and storage and any other special services must be arranged through the Organizer. An exhibitor packet toorder all services will be sent upon receipt of this contract.

5. TERMS OF PAYMENT

a. Exhibitors may pay an at least 50% deposit of the participation fee and/or relevant booth charges at the time of the application. The rest amount shall be paid by no later than March 31, 2008.

b. The participation fee shall be paid by the due date. Otherwise the Organizer has the right to cancel the contract, and in this case, the exhibition deposit will not be refunded.

6. BREACH OF CONTRACT AND WITHDRAWAL BY EXHIBITOR

a. In the event of abandonment or rejection of all the allocated space, the Organizer has the right to cancel the exhibitor's application. In this case, the exhibition deposit will not be refunded.

b. In the event of partial abandonment or rejection of the allocated space, the Organizer has the right to cancel the application and reallocate the partly abandoned or rejected space. In this case, if the participation fee for the diminished space is already paid, half of the fee will be refunded. But if that fee is not yet paid, the exhibitor should pay half of the fee applicable to the diminished space.

7. CHANGES

The Organizer reserves the right to change the venue and duration of the exhibition if exceptional circumstances demand. In the event of a change of venue and/or cancellation of date of the exhibition, half of the exhibition deposit will be refunded to the exhibitors. But when the events are caused by irresistible force, the deposit will not be refunded.

8. CANCELLATION

Exhibitors wishing to release their assigned space prior to June 1st 2008 will be refunded all but 20%. Cancellations after that time will not receive a refund. All cancellations must be made in writing. It will not be possible to refund any payments made although exhibit space is not used or only partially used.

9. CONSTRUCTION AND DECORATION OF STAND

All exhibitors must complete their construction and/or decoration by the date and time stipulated by the Organizer.

10. REMOVAL OF EXHIBITS

Exhibitors shall remove all exhibits from the Exhibition Hall within the period stipulated by the Organizer and shall indemnify the Organizer against any loss by reason of delay or damage to the Exhibition Hall.

11. SECURITY AND INSURANCE

a. The Organizer shall take all reasonable security precautions in the interests of exhibitors and visitors.

b. The Organizer shall not be held responsible for any loss or theft of or damage to exhibits at the Exhibition Hall during the build-up, exhibition and dismantling periods.

c. The Organizer shall not be held responsible for any loss of or damage to exhibits or articles belonging to the exhibitor. Exhibitors are responsible for acquiring all the necessary insurance policies. 

12. FIRE REGULATIONS

a. Materials used in booth and display construction must be properly fireproofed in accordance with regulations of the Organizing Committee.

b. The Organizer has the right, should circumstances necessitate, to make changes in the exhibitor's booth in the interest of the control of exhibits.

13. SUPPLEMENTARY CLAUSES

a. Whenever necessary, the Organizer shall have the right to issue supplementary regulation in addition to those in the Terms and Regulations for Participation to ensure the smooth management of the exhibition.

b. Any additional written regulatory instruction shall form part of the Terms and Regulations for Participation and they shall be binding on the exhibitions.

14. ARBITRATION OF DISPUTES

Any dispute, difference or question which may arise at any time hereafter between the Organizer and the exhibitor touching on the true construction of these Terms and Regulations for Participation or the rights and liabilities of the parties hereto shall be finally settled by arbitration in accordance with the Commercial Arbitration Rules of the Korean Commercial Arbitration Board in Seoul. The award of the above arbitration shall be final binding upon both parties.